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CHI tendering for external agency to recruit staff for EHR programme

By Paul Mulholland - 25th Nov 2022

recruit staff

Children’s Health Ireland (CHI) is looking for a company to recruit staff for its electronic health record (EHR) programme, the Medical Independent (MI) can report.

The requirement is one of two ‘lots’ in a tender that CHI is conducting for external recruitment services.

The successful company is expected to support the management of the recruitment process from pre-campaign to pre-employment.

The resulting contract will be valid for future ‘recruitment process outsourcing’ (RPO) requirements that CHI may have outside of the EHR programme in other business areas.

The tender states that the EHR is required for the New Children’s Hospital, which is now due to open in 2024.

“CHI need to undergo a bulk recruitment exercise to hire up to 82 members for the application team over a period of time to be commenced within a small timeframe,” the tender states.

It stipulates that this process needs to be completed by June 2023.

“In order to ensure that CHI can achieve this goal, the RPO team need to manage any/all recruitment functions,” according to the tender.

“It is in CHI’s best interest that an experienced recruitment firm will run this recruitment campaign in partnership with the EHR team, supported by the CHI recruitment team, ie, a dedicated team which works as an extension to the overall process.”

In March, MI reported that the selection process for the provision of EHR system for the New Children’s Hospital was “still underway” more than two years after the process commenced.

There will be a fixed monthly management fee for the successful recruitment agency.

For candidates that are sourced separately to the recruitment process used by CHI and are ‘headhunted’ by the agency, CHI will pay a flat rate fee depending on the salary band for each post.

The other ‘lot’, which forms part of the tender, is for a multi-supplier framework agreement for the provision of short-term/temporary management and administration agency placements.

According to tender documents, the framework will consist of up to five members.

“During the lifetime of the contract, CHI will inform the agencies of vacant role requirements as they arise,” the tender states.

“The agency deemed to be proposing the best quality candidate within the timeframe specified will be successful in filling the role.”

CHI will use its own resources to fill any temporary, short-term vacant roles as they arise prior to engaging with agency services “where possible”.

“The requirements listed here is what would be expected of a recruitment agency when engaging staff for CHI.

“The general specifications relate to all grades; however, it is important to note that some roles may have specific needs (qualifications, experience) depending on the job description criteria. Service providers should only submit a tender if they are confident they have capacity and suitably qualified staff with experience and expertise to meet CHI requirements.”

The deadline for both lots is 6 December.

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